East Diablo Catholic Youth Organization

Constitution and Regulations (rev. 1/18/10)

Organization

Section I
This organization will be known as the East Diablo CYO League

Section II
The league will adhere to all the rules and regulations of the Oakland Diocese CYO except those roles and regulations as specifically adopted by the league and approved by the Oakland Diocese CYO.

Section III
Member parishes include the following: Good Shepherd, Holy Rosary, Immaculate Heart of Mary, Queen of All Saints, St. Agnes, St. Ann, St. Anthony, St. Ignatius, St. Bonaventure, and St. Francis.

Meetings

Section I - Regular Board Meetings
The Board meeting shall be held on the second Sunday of each month, unless specifically changed by the Board, It will begin at precisely 6:00 PM unless otherwise scheduled. No business shall be, conducted after 8:30 PM unless approved by a majority of those present. The site of each meeting will be determined by the league president. All meetings and debates shall be in accordance with the rules of the Oakland Diocese, the Bylaws of the league and Roberts Rules of Order. Discussion will be limited to five (5) minutes per member.

Section II - Special Board Meetings
Special Board Meetings may be called by the president or by a majority of the Athletic Directors. 'Seventy-two (72) hours notice must be given to each board member.

Section III - Order of Business
The order of business for all regular meetings shall be

  1. Opening Prayer
  2. Quorum Call (Roll Call)
  3. Minutes
  4. Treasurer's Report
  5. Diocesan Report
  6. Committee Reports
  7. Old Business
  8. New Business

Section IV - Quorum
A quorum shall be considered to be a simple majority of member parishes represented and present.

Board of Directors and Officers

Section I - Election of Officers
The Board of Directors is comprised of Athletic Directors from each parish participating in the East Diablo CYO Basketball Programs. The athletic directors will be solely responsible for the annual election of the League President. The President and officers need not be athletic directors.

Section II - Officers
The League President will annually appoint any or all of the following officers: Vice President (Boys), Vice President (Girls), Secretary/Treasurer, Scheduling Manager, Facilities Manager, Referee Coordinator, Equipment Manager, Coaches' Clinic Chairperson, Playoffs Chairperson, and Standings Coordinator. Any compensation paid to an officer will be on a contract basis. The league is not an employer.

Section III - Voting
Each member parish shall be allowed one vote. Other leagues that participate in our program (e.g. West Diablo) are allowed one vote per league. Each athletic director shall have one vote or may designate a person to vote. The president will vote only to break a tie Vote.

Section IV - Fees
The league will assess fees to each parish in order to operate the basketball program. These will be based upon the number of teams from each parish. All fees must be paid prior to regular season play. A contingency fee of $200.00 will also be assessed to cover fines and penalties against member parishes. If no such fines are incurred, this fee (or any balance) will be returned to the parish.

Section V - Meeting Attendance
A representative of each parish will be in attendance at each meeting of the league Board of Directors. A fine of $50.00 will be levied against any parish not represented. Failure to attend three (3) consecutive meetings will result in the loss of voting privilege. Further absences will result in probation leading to suspension. The length of time during which voting privileges will be lost, as well as the length of probation will be at the League Board of Director's discretion. Each Athletic Director must be able to represent his/her parish in all matters relating to the Board. An absence by a co-director which causes unnecessary delay will be subject to an additional $50.00 fine, as well as subsequent penalties described herein.

Section VI - President
The president shall be the chief executive officer of the Diablo East CYO League. The duties of the president are as follows: appoint all officers and committees; preside over all regular and special board meetings; serve as ex-officio member of all committees and preside over all committees unless he appoints a chair; present the annual proposed budget at the August board meeting; act for the good of the league in the absence of a ruling by the Board of Directors and in accordance with the rules of the league and the Diocese. Represent the league as Diocesan Representative.

Section VII - Vice President (Boys and Girls)
The vice presidents (boys and girls) shall assist the president at all meetings and shall carry out responsibilities delegated by the president, especially concerning sportsmanship and the general conduct of CYO activities. One of the vice presidents shall chair the sportsmanship committee. In the absence or disability of the president, the senior vice president shall perform the duties of the president. Shall the office of president become vacant, the senior vice president shall become president, and appoint a vice president.

The vice presidents shall also represent the league as Diocesan representatives.

Section VIII - Secretary/Treasurer
The secretary shall be responsible for recording the minutes of the league meetings, recording the activities of the league, maintaining appropriate files regarding sportsmanship and protest decisions, maintaining mailing lists and necessary records. The secretary shall publish the league minutes and mail them to the athletic directors prior to the subsequent league meeting.

Sectoin VIII - Treasurer
The treasurer shall keep records of an receipts and disbursements of all money and securities at each meeting of the League Board of Directors. The treasurer shall submit a prior year report and budget for the coming year at the August Board of Directors meeting. All disbursements shall be approved by the League Board of Directors prior to payment, if not within the approved budget. The treasurer shall approve all payments from allotted funds and issue checks authorized by the league.

Section IX - Referee Coordinator
The referee coordinator shall be responsible for the assignment of all eligible referees, and for supervising their actions on the court. He/ She will submit a projected budget before the beginning of the season, and report ali expenses to the Treasurer on a monthly basis during the season. The referee coordinator will be responsible for recruiting, training and scheduling of referees. The compensation of this position shall be done on an independent contract basis and must be approved in advance by the League Board of Directors. The person who fills this position is not an employee of the League. Employment is against Diocesan Bylaws.

Section X - Scheduling Manager
The scheduling manager shall prepare a league schedule based on gym availability and number of teams in each grade. He will schedule play-offs for all divisions. Gym monitors will be assigned based on this schedule. All re-scheduled games will be directed through this committee.

Section XI - Facilities Manager
The facilities manager will assume the responsibility of securing adequate gym time for league play and playoffs. Maintain communication with public school districts as well as parish gyms. The facilities manager and his staff has the authority to represent the league in all dealings related to gym usage. The facilities manager will communicate with scheduling manager on all changes and cancellations.

Section XII - Equipment Manager
The equipment manager shall be responsible for any and all equipment owned by Diablo East CYO. He/She shall designate the location of clocks and scoreboards and maintain that inventory.

Section XIII - Coaches' Certification Clinic
The clinic chairperson is responsible for scheduling the certification clinics for all league coaches. This includes location of [he clinics, establishment of agenda and selection of speakers. He/She will also maintain a list of certified coaches for Diablo East CYO.

Section XIV - Playoffs
The playoff chairperson to coordinate all activities, including admission and gym monitors for the American, National and Girls league playoffs.

Section XV - Standings Coordinator
The standings coordinator will he responsible to develop a system and maintain ongoing league standings by grade and division. He/She will report to the board on a regular basis.

Section XVI - Removal of Board Member
The Diablo East CYO Board of Directors may, by means of a 2/3rds vote, request that a parish representative be replaced by another member of that parish. Failure to respond will result in suspension of that parish. Reasons for such action include, but are not limited to, moral misconduct, repeated CYO rule violations, disruption of league meetings and frequent absences from league meetings.

Sportsmanship and Protest Committees

Section I - The Protest Committee
The protest board shall review all matters of protest or matters assigned to them by the president. The majority decisions are binding on the league in matters of game protests. Eligibility decisions can be reviewed by the league.

The Protest Committee is chosen by the president, and represents half the athletic directors and the president. If a parish involved in a dispute is a member of the committee they will withdraw and a neutral parish will be selected by the president in their place. The protest committee shall meet prior to the next league games, if possible, of the protesting teams. The Protest Committee is also responsible for the certification of team rosters.

The assignment of the parishes to the Protest Committee shall be assigned by the president at the first meeting of the year.

Section II - The Sportsmanship Committee
The Sportsmanship committee shall review matters of sportsmanship referred to it by the league president or in writing by a league officer. Coaches who consistently defeat their opponents by large margins shall also have their conduct reviewed by the committee. Decisions made by the committee will be final and binding on the league.

The Sportsmanship Committee shall consist of A Chairman, a league vice-president or someone appointed by the President, and all remaining athletic directors not on the Protest Committee. and all remaining athletic directors not on the Protest Committee. If a parish that is involved in a dispute is a member of the committee they will withdraw and a neutral parish will be selected by the president in their place. The committee will meet on the first Thursday following the incident or no later than five days after the score sheet is received, or which ever comes first. The league president has the power to suspend a coach or player immediately, pending review by the Sportsmanship Committee.

Section III - The Eligibility/Exceptions Committee
The Eligibility/Exceptions Committee is a panel comprised Of League Executives and former Athletic Directors. Its responsibility is to review petitions for exceptions to the eligibility rules and recommend to the board those petitions which are found to be acceptable within the spirit of the CYO by-laws.

Amendments

Diablo Valley East Constitution and Rules and Regulations may be amended, repealed or altered in whole or part, providing the following conditions are met:

  1. A draft of all proposed amendments shall be submitted in writing to the Board of Directors.
  2. The draft cannot be acted upon at the meeting that it is proposed. The proposed amendments) shall be voted on at the next league meeting or at a special meeting called for that purpose. All members of the board of Directors are notified of the proposed change.
  3. Amendments not approved by the Board of Directors at the September meeting shall not be binding.
  4. Changes or amendments to these bylaws require a 2/3rds approval of those parishes present and voting.

Rules and Regulations

  1. All rosters and supporting materials must be submitted to the Board of Directors by a designated date established by the Board. Any team who has not submitted a roster shall forfeit all games until the roster is submitted. Any player who has not had appropriate documentation regarding proof of age submitted shall be ineligible and shall cause the forfeit of all games that he/she has played until the documentation is submitted.
  2. Players may be added to the roster up to the last day before the first league game as per Diocesan CYO bylaws· The President or eligibility chairperson shall be notified before that day of additions, or that player shall not be eligible.
  3. All league fees must be paid by December 1. Any parish which fails to comply, will find its team ineligible for post-season playoffs.

Classification of Divisions

  1. The "A" division will be known as the American Division.
    The "B" division will be known as the National Division.
    The "A-II" division will be known as the American II Division.
  2. The classification of participants in the league will be governed by the grade system: 3rd, 4th, 5th, 6th, 7th, 8th grades. Assignment of teams to American or National Divisions shall be by the league Board of Directors. The first team entered in a grade by a parish shall be an American Division or American II Division team unless specifically assigned by the League Board of Directors to the National League. The exception being that each parish must place at least one (1) 4th grade team in the Boys American, or "A" division. The athletic directors shall ensure that each grade has a maximum of one more team in the National Division than in the American Division at each grade level. A parish may elect to place more American teams than National teams if they so desire.
  3. Any division with twelve (12) or more teams will be divided into two divisions. For playoffs, the top two teams in each subdivision will qualify.

Scheduling

  1. Schedules are completed and published in the middle of October based upon the team counts provided by the parish Athletic Directors.
  2. Consideration is given to gym cost and availability, and parish religious events.
  3. Once the schedule is published and posted, games may be postponed and/or rescheduled for only two reasons:
    1. Unanticipated religious conflict in a parish
    2. Facility unavailability

Forfeits

  1. Game time is forfeit time and is recorded as a loss.
  2. If an ineligible player is discovered on a team, then all games in which the ineligible player has participated in shall be forfeited.

Protests

  1. All protests must be filed in writing, in triplicate, and sent or delivered to the league president within three (3) days after the incident occurred. Holidays are disregarded. (Sunday is not regarded as a holiday.) Mailed protests will be governed by the postmark date.
  2. Protests must concern a point of rule or the eligibility of a player. In matters of judgment, a referee's decision is final.
  3. Protests must be made to the referee verbally at the time of the alleged infraction(s) or the protest will not be considered, except in the case of a player's eligibility. The protesting coach must enter in writing on the back of the score sheet:
    1. Protest
    2. Score
    3. Quarter and the scoreboard time when the alleged infraction occurred
    4. Team and personal fouls, and time outs remaining at the time of the incident.
  4. No more than the word "Protest" shall be put down on the back of the sheet at that time so the game can continue immediately. At the end of the game, comments of rule may be written on the back of the score sheet, if so desired. In the case of last games played on any· date, the head referee must verbally notify both coaches that the score-sheet is being taken.
  5. Written protest must contain the date, time, league, teams involved, location of the game, and the role and section violated must be cited. The formal protest must be signed by the Parish Athletic Director and the coach.
  6. Each individual protest must be accompanied by a protest fee of twenty five dollars ($25.00) which is refundable only if the protest is upheld.
  7. A team voluntarily not finishing a game forfeits the game and cannot protest the incident which caused them to not finish.
  8. Videotapes are not allowed as evidence in a protest procedure.
  9. Failure to comply with the protest procedures in this section will automatically cause the protest to be invalid.

Equipment and Uniforms

  1. Any and all equipment purchased for the league shall be kept by an assigned parish.
  2. Any parish admitted to the League shall petition the Board of Directors for approval of parish colors.
  3. Parish team colors shall be assigned and approved only by the league Board of Directors.
  4. Sponsor's names and/or logos, whether personal or commercial, may not be displayed on uniforms, warm-ups or other CYO equipment.

Game Procedures

  1. Game time is forfeit time. If the League is notified 48 hours prior to game time, the forfeit fee shall be $25.00. If the League is not notified 48 hours prior to game time, an additional $25·00 will be added. Ali forfeit fees shall be deducted from the parish deposit.
  2. If five or more players from each team are present at game time, the officials will start the game. Coaches are cautioned that gym time is limited and officials will not delay starting the game when five (5) players from each team are present. If five (5) healthy, uniformed players are not present and ready to play by the scheduled game time, the team will forfeit the game. If neither team has a complete team, both teams will forfeit the game.
  3. Games cannot be postponed or rescheduled by coaches or athletic directors. The penalty for such action will be forfeiture. Requests for postponement or rescheduling will only be granted if there is a conflict with parish religious events.
  4. Under no circumstances will a coach call the League Scheduler or Re-Scheduler for any changes in the published schedule. The Parish Athletic Director must contact the League Re-Scheduler for changes. If a coach contacts the League Scheduler or Re-Scheduler, a penalty of twenty five ($25.00) dollars will be assessed.
  5. Shirts worn under the uniform shirt must match the primary color of the uniform shirt. Any team not having regular uniform tops must appear in numbered tee-shirts.
  6. There shall be no penalty for a child who arrives late to a game. Coaches shall mark any players "absent" on the score sheet prior to the game. A healthy, uniformed player arriving late must play a playing period or, if arriving in the second half, must play the continuous equivalent of a playing period as long as there is sufficient time on the clock.
  7. Only certified coaches may sit on the bench with the team during the game. Each certified coach must display his/her certification card at all times in order to be on the bench.

Game Officials

  1. Official score-sheets will be provided by the League and must be signed on the back by all referees, and both coaches· Coaches may check the official score-sheets after the game to fill in their own scorebooks. Each coach will then pay a referee the amount designated by the League appropriate for that grade level. Referee fees will be $17 for 3rd and 4th grade, $23 for 5th and 6th grade, and $25 for 7th and 8th grade. Additionally, each team will pay $5 to pay for the scorekeeper.
  2. The league will offer referee training programs and will assign two (2) referees to each game. If one referee fails to appear by game time, the game will be officially played with only one official and will be considered an official league game. If neither official is present, the game will be rescheduled.
  3. Each team shall appoint a captain who will introduce him/herself to the referee at the beginning of the game and may address an official on matters of interpretation or for information. Any player may address an official to request a time out or permission to leave the court.
  4. At the conclusion of the last game, the referee shall collect all score sheets for that day.

Prayer

  1. At the beginning of each game the coaches and players shall assemble on the court to say a prayer. The home team coach shall lead the prayer. The prayer shall be provided by the League Board of Directors.

East Diablo Playoffs

  1. The playoffs will involve the Ist, 2nd, 3rd, and 4th place teams. Game one will be between the 1st and 4th place teams and Game two will be between the 2nd and 3rd place teams. The winners will play for the League Tournament Championship. The first place team in the regular season automatically advances to the Diocesan Playoffs. The #1 seed will be the team that wins the Diablo East Playoffs. If the first place team in the regular season wins the Playoffs, the #2 seed will be the team finishing second in the Playoffs.
  2. In the event only one team is eligible for Diocese play, the regular season League Champion will always represent the League. This procedure will be followed for other League teams that enter other post-season tournaments.
  3. In the event that a team is unable or unwilling to participate in the Diablo East league playoffs, that team will be deemed ineligible for Diocesan/TOS playoffs.

Regular Season Tiebreakers

For First Place:
  1. The winner of regular season head to head competition. In the event that tie involves more than two teams, the overall head-to-head win/loss records among those teams will be compared.
  2. In the event that teams split their regular season competition, a play-off game will be played to determine who will be seeded number one in any post-season play. The playoff will be scheduled during the week, if possible. The loser will enter the Diablo East playoffs as the 2nd place team. The winning team will considered League Champion in regular season play.
For Second, Third, or Fourth Place
  1. The winner of regular season head to head competition.
  2. If the teams have split their regular season competition the tie will be broken by using the following formula: By comparing the record of how each team has done against the team (s) that have finished ahead of them during the league season one by one from the first place team downward until the tie is broken. If this fails, by comparing the teams' records to determine if either has defeated a team above them in the standings.
  3. In the event that teams are still tied, a coin flip will determine 2nd, 3rd, and 4th place teams.
  4. For the American II Division, should a tie exist for fourth place, only the team eligible under post-season tournament regulations will proceed to the playoffs.

Adopted by the East Diablo Board of Directors
September, 2000
Amended January, 2009