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Diablo East Catholic Youth Organization
Constitution and Regulations
Rev. 9/01
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Index
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Section I
This organization will be known as the Diablo
East CYO League
Section II
The league will adhere to all the rules and regulations
of the Oakland Diocese CYO except those roles and regulations as specifically
adopted by the league and approved by the Oakland Diocese CYO.
Section III
Member parishes include the following: Good Shepherd,
Holy Rosary, Immaculate Heart of Mar y, Queen of
All Saints, St. Agnes, St. Ann, St.
Anthony, St. Ignatius, St. Bonaventure, and St. Francis.
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Section I - Regular Board Meetings
The Board meeting shall be held on the second Sunday of each
month, unless specifically changed by the Board, It will begin at precisely
6:00 PM unless otherwise scheduled. No business shall be, conducted after 8:30
PM unless approved by a majority of those present. The site of each meeting
will be determined by the league president. All meetings and debates shall be
in accordance with the rules of the Oakland Diocese, the Bylaws of the league
and Roberts Rules of Order. Discussion will be limited to five (5) minutes per
member.
Section II - Special Board Meetings
Special Board Meetings may be called by the president or by
a majority of the Athletic Directors. 'Seventy-two (72) hours notice must be
given to each board member.
Section III - Order of Business
The order of business for all regular meetings shall be
1. Opening Prayer
2. Quorum Call (Roll Call)
3. Minutes
4. Treasurer's Report
5. Diocesan Report
6. Committee Reports
7. Old Business
8. New Business
Section IV - Quorum
A quorum shall be considered to be a simple majority of member parishes represented
and present.
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Section I - Election of Officers
The Board of Directors is comprised of Athletic Directors from each parish
participating in the East Diablo CYO Basketball Programs. The athletic directors will be solely responsible for the annual election
of the League President. The President and officers need not be athletic
directors.
Section II- Officers
The League President will annually appoint any or all of the
following officers: Vice President (Boys), Vice President (Girls),
Secretary/Treasurer, Scheduling Manager, Facilities Manager, Referee
Coordinator, Equipment Manager, Coaches' Clinic Chairperson, Playoffs
Chairperson, and Standings Coordinator. Any compensation paid to an officer
will be on a contract basis. The league is not an employer.
Section III - Voting
Each member parish shall be allowed one vote. Other leagues that
participate in our program (e.g. West Diablo) are allowed one vote per league.
Each athletic director shall have one vote or may designate a person to vote.
The president will vote only to break a tie Vote.
Section IV - Fees
The league will assess fees to each parish in order to operate the
basketball program. These will be based upon the number of teams from each
parish. All fees must be paid prior to regular season play. A contingency fee
of $200.00 will also be assessed to cover fines and penalties against member
parishes. If no such fines are incurred, this fee (or any balance) will be
returned to the parish.
Section V - Meeting Attendance
A representative of each parish will be in attendance at each meeting of
the league Board of Directors. A fine of $25.00 will be levied against any
parish not represented. Failure to attend three (3) consecutive meetings will
result in the loss of voting privilege. Further absences will result in
probation leading to suspension. The length of time during which voting
privileges will be lost, as well as the length of probation will be at the
League Board of Director's discretion. Each Athletic Director must be able to
represent his/her parish in all matters relating to the Board. An absence by a
co-director which causes unnecessary delay will be subject to an additional
$25.00 fine, as well as subsequent penalties described herein.
Section VI - President
The president shall be the chief executive officer of the Diablo East CYO
League. The duties of the president are as follows: appoint all officers and
committees; preside over all regular and special board meetings; serve as
ex-officio member of all committees and preside over all committees unless he
appoints a chair; present the annual proposed budget at the August board
meeting; act for the good of the league in the absence of a ruling by the
Board of Directors and in accordance with the rules of the league and the
Diocese. Represent the league as Diocesan Representative.
Section VII- Vice President (Boys and Girls)
The vice presidents (boys and girls) shall assist the president at all
meetings and shall carry out responsibilities delegated by the president,
especially concerning sportsmanship and the general conduct of CYO activities.
One of the vice presidents shall chair the sportsmanship committee. In the
absence or disability of the president, the senior vice president shall
perform the duties of the president. Shall the office of president become
vacant, the senior vice president shall become president, and appoint a vice
president·
· The vice presidents shall also represent the league as Diocesan
representatives.
Section VIII- Secretary/Treasurer
The secretary shall be responsible for recording the minutes of the league
meetings, recording the activities of the league, maintaining appropriate
files regarding sportsmanship and protest decisions, maintaining mailing lists
and necessary records. The secretary shall publish the league minutes and mail
them to the athletic directors prior to the subsequent league meeting.
Section VIII.B.
The treasurer shall keep records of an receipts and
disbursements of all money and securities at each meeting of the League Board
of Directors. The treasurer shall submit a prior year report and budget for
the coming year at the August Board of Directors meeting. All disbursements
shall be approved by the League Board of Directors prior to payment, if not
within the approved budget. The treasurer shall approve all payments from
allotted funds and issue checks authorized by the league.
Section IX - Referee Coordinator
The referee coordinator shall be responsible for the assignment of all
eligible referees, and for supervising their actions on the court. He/ She
will submit a projected budget before the beginning of the season, and report
ali expenses to the Treasurer on a monthly basis during the season. The
referee coordinator will be responsible for recruiting, training and
scheduling of referees. The compensation of this position shall be done on an
independent contract basis and must be approved in advance by the League Board
of Directors. The person who fills this position is not an employee of the
League. Employment is against Diocesan Bylaws.
Section X- Scheduling Manager
The scheduling manager shall prepare a league schedule based on gym
availability and number of teams in each grade. He will schedule play-offs for
all divisions. Gym monitors will be assigned based on this schedule. All
re-scheduled games will be directed through this committee.
Section XI- Facilities Manager
The facilities manager will assume the responsibility of securing adequate
gym time for league play and playoffs. Maintain communication with public
school districts as well as parish gyms. The facilities manager and his staff
has the authority to represent the league in all dealings related to gym
usage. The facilities manager will communicate with scheduling manager on all
changes and cancellations.
Section XII- Equipment Manager
The equipment manager shall be responsible for any and all
equipment owned by Diablo East CYO. He/She shall designate the location of
clocks and scoreboards and maintain that inventory.
Section XIII - Coaches' Certification Clinic
The clinic chairperson is responsible for scheduling the certification
clinics for all league coaches. This includes location of [he clinics,
establishment of agenda and selection of speakers. He/She will also maintain a
list of certified coaches for Diablo East CYO.
Section XIV - Playoffs
The playoff chairperson to coordinate all activities, including admission
and gym monitors for the American, National and Girls league playoffs.
Section XV- Standings Coordinator
The standings coordinator will he responsible to develop a
system and maintain ongoing league standings by grade and division. He/She
will report to the board on a regular basis.
Section XVI- Removal of Board Member
The Diablo East CYO Board of Directors may, by means of a 2/3rds vote,
request that a parish representative be replaced by another member of that
parish. Failure to respond will result in suspension of that parish. Reasons
for such action include, but are not limited to, moral misconduct, repeated
CYO rule violations, disruption of league meetings and frequent absences from
league meetings.
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Section I - The Protest Committee
The protest board shall review all matters of protest or matters assigned
to them by the president. The majority decisions are binding on the league in
matters of game protests. Eligibility decisions can be reviewed by the league.
The Protest Committee is chosen by the president, and represents half the
athletic directors and the president. If a parish involved in a dispute is a
member of the committee they will withdraw and a neutral parish will be
selected by the president in their place. The protest committee shall meet
prior to the next league games, if possible, of the protesting teams. The
Protest Committee is also responsible for the certification of team rosters.
The assignment of the parishes to the Protest Committee shall be assigned
by the president at the first meeting of the year.
Section II - The Sportsmanship Committee
The Sportsmanship committee shall review matters of
sportsmanship referred to it by the league president or in writing by a league
officer. Coaches who consistently defeat their opponents by large margins
shall also have their conduct reviewed by the committee. Decisions made by the
committee will be final and binding on the league.
The Sportsmanship Committee shall consist of A
Chairman, a league vice-president or someone appointed by the President,
and all remaining athletic directors not on the Protest Committee. and all
remaining athletic directors not on the Protest Committee. If a parish that is involved in a dispute is a
member of the committee they will withdraw and a neutral parish will be
selected by the president in their place. The committee will meet on the first
Thursday following the incident or no later than five days after the score
sheet is received, or which ever comes first. The league president has the
power to suspend a coach or player immediately, pending review by the
Sportsmanship Committee.
Section II - The Eligibility /Exceptions Committee
The Eligibility/Exceptions Committee is a panel comprised
Of League Executives and former Athletic Directors. Its responsibility is to review petitions for exceptions
to the eligibility rules and recommend to the board those petitions which are
found to be acceptable within the spirit of the CYO by-laws.
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Diablo Valley East Constitution and Rules and Regulations may be amended,
repealed or altered in whole or part, providing the following conditions are
met:
1. A draft of all proposed amendments shall be submitted in writing to
the Board of Directors.
2. The draft cannot be acted upon at the meeting that it is proposed. The
proposed amendment(s) shall be voted on at the next league meeting or at a
special meeting called for that purpose. All members of the board of
Directors are notified of the proposed change.
3. Amendments not approved by the Board of Directors at the September
meeting shall not be binding.
4. Changes or amendments to these bylaws require a
2/3rds approval of those parishes present and voting.
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1. All rosters and supporting materials must be submitted to the Board of
Directors by a designated date established by the Board. Any team who has not
submitted a roster shall forfeit all games until the roster is submitted. Any
player who has not had appropriate documentation regarding proof of age
submitted shall be ineligible and shall cause the forfeit of all games that
he/she has played until the documentation is submitted.
2. Players may be added to the roster up to the last day before the first
league game as per Diocesan CYO bylaws· The President or eligibility
chairperson shall be notified before that day of additions, or that player
shall not be eligible.
3. All league fees must be paid by December 1. Any
parish which fails to comply, will find its team ineligible for post-season
playoffs.
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1. The "A" division will be known as the American Division.
The "B" division will be known as the National Division.
The "A-II" division will be known as the American II Division.
2. The classification of participants in the league will be governed by the
grade system: 3rd, 4th, 5th, 6th, 7th, 8th grades. Assignment of teams to
American or National Divisions shall be by the league Board of Directors. The
first team entered in a grade by a parish shall be an American Division or
American II Division team unless specifically assigned by the League Board of
Directors to the National League. The athletic directors shall ensure that
each grade has a maximum of one more team in the National Division than in the
American Division at each grade level. A parish may elect to place more
American teams than National teams if they so desire.
3. Any division with twelve (12) or more teams will be divided into two
divisions. For playoffs, the top two teams in each subdivision will
qualify.
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1. Game time is forfeit time and is recorded as a loss.
2. If an ineligible player is discovered on a team, then all games in which
the ineligible player has participated in shall be forfeited.
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1. All protests must be filed in writing, in triplicate, and sent or
delivered to the league president within three (3) days after the
incident occurred. Holidays are disregarded. (Sunday is not regarded as
a holiday.) Mailed protests will be governed by the postmark date.
2. Protests must concern a point of rule or the eligibility of a
player. In matters of judgment, a referee's decision is final.
3. Protests must be made to the referee verbally at the time of the
alleged infraction(s) or the protest will not be considered, except in
the case of a player's eligibility. The protesting coach must enter in
writing on the back of the score sheet:
l. Protest
2. Score
3. Quarter and the scoreboard time when the alleged infraction
occurred
4. Team and personal fouls, and time outs remaining at the time of
the incident.
No more than the word "Protest" shall be put down on the
back of the sheet at that time so the game can continue immediately. At
the end of the game, comments of rule may be written on the back of the
score sheet, if so desired. In the case of last games played on any· date, the head referee must verbally notify both coaches that the
score-sheet is being taken.
4. Written protest must contain the date, time, league, teams
involved, location of the game, and the role and section violated must
be cited. The formal protest must be signed by the Parish Athletic
Director and the coach·
5. Each individual protest must be accompanied by a protest fee of
twenty five dollars ($25.00) which is refundable only if the protest is
upheld.
6. A team voluntarily not finishing a game forfeits the game and
cannot protest the incident which caused them to not finish·
7. Videotapes are not allowed as evidence in a protest procedure.
8. Failure to comply with the protest procedures in this section will
automatically cause the protest to be invalid.
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1. Any and all equipment purchased for the league shall be kept by an
assigned parish.
2. Any parish admitted to the League shall petition the Board of
Directors for approval of parish colors·
3. Parish team colors shall be assigned and approved only by the
league Board of Directors.
4. Sponsor's names and/or logos, whether personal or commercial, may
not be displayed on uniforms, warm-ups or other CYO equipment.
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I. Game time is forfeit time. If the League is notified 48 hours
prior to game time, the forfeit fee shall be $25.00. If the League is
not notified 48 hours prior to game time, an additional $25·00 will be
added. Ali forfeit fees shall be deducted from the parish deposit.
2. If five or more players from each team are present at game time,
the officials will start the game. Coaches are cautioned that gym time
is limited and officials will not delay starting the game when five (5)
players from each team are present. If five (5) healthy, uniformed
players are not present and ready to play by the scheduled game time,
the team will forfeit the game. If neither team has a complete team,
both teams will forfeit the game.
3. Games cannot be postponed or rescheduled by coaches or athletic
directors. The penalty for such action will be forfeiture. Requests for
postponement or rescheduling will only be granted if there is a conflict
with parish religious events.
4. Under no circumstances will a coach call the League Scheduler or
Re-Scheduler for any changes in the published schedule. The Parish
Athletic Director must contact the League Re-Scheduler for changes. If a
coach contacts the League Scheduler or Re-Scheduler, a penalty of twenty
five ($25.00) dollars will be assessed·
5. Shirts worn under the uniform shirt must match the primary color
of the uniform shirt. Any team not having regular uniform tops must
appear in numbered tee-shirts.
6. There shall be no penalty for a child who arrives
late to a game. Coaches shall mark any players "absent" on the
scoresheet prior to the game. A healthy, uniformed player arriving late
must play a playing period or, if arriving in the second half, must play
the continuous equivalent of a playing period as long as there is
sufficient time on the clock.
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1. Official score-sheets will be provided by the
League and must be signed on the back by all referees, and both
coaches· Coaches may check the official score-sheets after the game to
fill in their own scorebooks. Each coach will then pay a referee the
amount designated by the League appropriate for that grade level.
2. The league will offer referee training programs and will assign
two (2) referees to each game. If one referee fails to appear by game
time, the game will be officially played with only one official and will
be considered an official league game. If neither official is present,
the game will be rescheduled.
3. Each team shall appoint a captain who will introduce him/herself
to the referee at the beginning of the game and may address an official
on matters of interpretation or for information. Any player may address
an official to request a time out or permission to leave
· the court.
4. At the conclusion of the last game, the referee shall collect all
score sheets for that day.
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1. At the beginning of each game the coaches
and players shall assemble on the court to say a prayer. The home team coach
shall lead the prayer. The prayer shall be provided by the League Board of
Directors.
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I. The playoffs will involve the Ist, 2nd, 3rd, and 4th place teams.
Game one will be between the 1st and 4th place teams and Game two will
be between the 2nd and 3rd place teams. The winners will play for the
League Tournament Championship. The first place team in league play
shall represent the League in the Diocesan Playoffs. The second seed in
the Diocese playoffs shall go to the second place team in the League
playoff if the first place league play team wins the playoffs; or the
league playoff champion if the league play champion fails to win the
playoff.
2. In the event only one team is eligible for Diocese play, the
regular season League Champion will always represent the League. This
procedure will be followed for other League teams that enter other
post-season tournaments.
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I. For First Place:
A. The winner of regular season head to head competition. In the
event that tie involves more than two teams, the overall head-to-head
win/loss records among those teams will be compared.
B. In the event that teams split their regular season competition, a
play-off game will be played to determine who will be seeded number one
in any post-season play. The playoff will be scheduled during the week,
if possible. The loser will enter the Diablo East playoffs as the 2nd
place team. The winning team will considered League Champion in regular
season play.
2. For Second, Third, or Fourth Place
A. The winner of regular season head to head competition.
B. If the teams have split their regular season
competition the tie will be broken by using the following formula: By
comparing the record of how each team has done against the team (s) that
have finished ahead of them during the league season one by one from the
first place team downward until the tie is broken. If this fails, by comparing the teams' records to determine if
either has defeated a team above them in the standings.
C. In the event that teams are still tied, a coin flip will
determine 2nd, 3rd, and 4th place teams.
D. For the American II Division, should a tie exist for fourth place,
only the team eligible under post-season tournament regulations will
proceed to the playoffs.
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Adopted by the Diablo East Board of Directors
September,2000
Amended September 2004
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